About this course
Meeting management refers to a comprehensive set of processes that ensure meetings are planned, conducted, and followed up on in a manner that maximizes productivity and efficiency. This practice involves a variety of critical steps, starting with clearly defining the meeting's purpose, crafting a detailed agenda, scheduling the meeting appropriately, facilitating engaging discussions, and meticulously documenting the outcomes.
Key Aspects of Meeting Management:
1. Planning: Effective planning is the cornerstone of a successful meeting. This involves not only establishing a clear objective for the meeting but also creating a detailed agenda that outlines the topics to be discussed. It’s essential to identify the right participants whose presence will contribute to the meeting's success and to prepare any necessary materials that may support discussions.
2. Scheduling: Choosing a suitable time and location for the meeting is vital. This phase requires careful consideration of participants' availability, potential time zone differences, and logistical arrangements. Sending out timely invitations ensures everyone has the opportunity to attend and come prepared.
3. Facilitation: During the meeting, the facilitator plays a crucial role in guiding discussions and maintaining focus. This involves encouraging all participants to share their insights and opinions while keeping the conversation aligned with the agenda. A skilled facilitator ensures that the meeting stays on track and that valuable time is not squandered.
4. Documentation: Accurate and thorough documentation is essential to capture the key points discussed during the meeting. This includes noting significant decisions made, listing assigned action items, and capturing any relevant insights that may inform future discussions.
5. Follow-up:
Post-meeting follow-up is critical for maintaining momentum and accountability. Distributing meeting minutes helps keep everyone informed of what was discussed and agreed upon, tracking progress on assigned action items ensures commitments are met, and gathering feedback encourages continuous improvement in future meetings.
Benefits of Good Meeting Management:
1. Increased Productivity: Well-managed meetings lead to efficient use of time and resources, ensuring that participants can focus on their priorities without unnecessary distractions.
2. Improved Communication: Clear communication during meetings fosters understanding and collaboration, helping teams to work more effectively together and avoid misunderstandings.
3. Enhanced Decision-Making: A structured meeting environment allows for informed discussions that support better decision-making and effective problem-solving.
4. Reduced Meeting Fatigue: By optimizing the frequency and duration of meetings, effective meeting management helps alleviate the feeling of being overwhelmed by an excess of meetings, allowing participants to engage more meaningfully when necessary.
Who should attend?
A meeting management course is invaluable for a wide range of individuals involved in the meeting process, regardless of their specific roles or levels of experience. This includes team leaders who are tasked with guiding discussions, managers who oversee departmental operations, project managers responsible for coordinating team efforts, and HR professionals involved in staff training and development. Administrative personnel who frequently organize meetings will also find this course beneficial.
Furthermore, anyone seeking to enhance their skills in planning and facilitating meetings to boost overall productivity will gain significant insights. By participating in this course, attendees will develop the necessary skills to streamline meeting effectiveness, improve engagement, and drive successful outcomes in their discussions.
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Module 1 : Introduction
2 Parts
Getting Started
8.55 MB
Module 2: Planning and Preparation I
1 Parts
Planning and Preparation I
30.43 MB
Module 3: Planning and Preparation II
1 Parts
Planning and Preparation II
36.56 MB
Module 4: Setting Up the Meeting Space
1 Parts
Setting up the Meeting Space
24.75 MB
Module 5: Electronic Options
1 Parts
Electronic Options
29.13 MB
Module 6: Meeting Roles and Responsibilities
1 Parts
Roles and Responsibilities
35.45 MB
Module 7: Chairing a Meeting I
1 Parts
Chairing a Meeting I
30.06 MB
Module 8: Chairing a Meeting II
1 Parts
Chairing a Meeting II
35.01 MB
Module 9: Dealing with Disruptions
1 Parts
Dealing with Disruptions
38.31 MB
Module 10: Taking Minutes
1 Parts
Taking Minutes
17.84 MB
Module 11: Making the Most of Your Meeting
1 Parts
Making the Most of Your Meeting
28.96 MB
Module 12: Conclusion
1 Parts
Conclusion
1.85 MB
0
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